Find Meeting Rooms In Outlook 2016

If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.

Find meeting rooms in outlook 2016.

When a new meeting is opened you will now see the room finder feature. Huddle room that special feature room with a white board or projector or search for a meeting room with a a guaranteed minimum capacity. When scheduling a meeting with outlook 2016 for mac particularly a meeting where attendees will attend in person you ll need to include a meeting room in the invitation. Create and manage room mailboxes.

You also can use the keyboard shortcut ctrl shift q to create a new meeting. From the inbox select new items meeting or in the calendar select new meeting. Room finder helps us by showing the availability of the rooms for our meetings and also suggests times for our meeting to be held. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.

When we are scheduling a meeting request in outlook we come to the point where we have to find a room in order for the meeting to be held. If you don t know the name or if you re scheduling a meeting in a location. A new feature has been added to outlook to assist in booking meetings through outlook using room finder. Now this is what it looks like in outlook when you click on location to find a room.

That is the hard part. To create a new meeting go to the home tab and select new items meeting ctrl shift q or on calendar view right click the desired date and select new meeting request. After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests. When we are creating a meeting request we usually include the location of the meeting in our request.

In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. This is known as set place. This is where the room finder in outlook 2016 comes in. In order to find a room we usually use the address book in order for it to be held.

If you know the name of the meeting room you can enter that name directly in the location field. Microsoft outlook desktop room selector set place. There is also another feature that i ve seen in outlook web access and that is the ability to filter by the feature of a room the room capacity or what floor it is on. By default when you open a new meeting form in microsoft outlook 2016 microsoft outlook 2013 or microsoft outlook 2010 the room finder panel is displayed on the right side of the appointment screen and the scheduling assistant screen as shown in the following screenshots.

12 minutes to read 5. From the home tab we locate the area named.